Document Management and Controls
Although simple to the end-user, one of CIPO's most constant innovations is its advanced, module-based document management and controls. This feature allows your organization to quickly adapt the CIPO platform, personalize it to meet your specific construction management needs, including terminology, templates, positions, and business workflows.
With CIPO, you're in the driver's seat.
Here are some sample out-of-the-box modules or Document Types. CIPO is not restrictive, so the modules listed here will vary based on your operational needs. The platform adapts and sometimes can cross departments.
Based on our very flexible and configurable workflow engine (business process automation), this module allows authorized project members to submit, review, collaborate, track, and relate RFIs. After that, a complete audit trail is generated and searchable, which ensures a proper record of all decisions, discussions, and changes.
Have you ever missed a submittal status update? CIPO allows you to search, select, sort, and compile submittals based on pre-configured priorities. Submittals will be accurately reported to management and your partners, while the design engineers and contractors can prioritize, ensuring consistency and adherence to document turnaround time and project schedule.
OH… Did we mention Presets? That’s a new feature within CIPO that allows you to create predefined Submittal (or any other Document Type) Templates for your Contractors to process.
CIPO is full of innovation when it comes to helping you do more with less.
Create, manage, and track your change orders with just a few clicks. In this module, you can either have your Contractor start from scratch or give him the ability to select, sort, and compile from multiple potential change orders, saving time, and ensuring accuracy.
Paying your contractors efficiently and correctly is essential. Controlling the progress payment workflow is critical. Progress Payments module allows you to ensure that the right information is accessible to the right individuals, and approved in a timely fashion.
- Ensure that the agreed-upon Schedule of Values is approved
- Ensure the right people are part of the approval process in CIPO
- Review, Approve or Reject Contractor generated Pay Request
- Notify both Contractor and internal finance dept when approved
- Track progress payment history in real-time, from any device!
CIPO Cloud enables our customers to start the journey towards an efficient and paperless environment by giving them the ability to sign documents digitally. eSignatures improves document turnaround time, without paper waste or time chasing the right signors. All of our modules allow you to configure workflows and to specify required digital signatures at any point in the workflow.
Empower your inspectors or consultants to capture truthful field data on the go from any device (mobile, tablet, laptops). No need to download an app, or sync with yet another system. CIPO helps keep all data centralized, relatable, and accessible in real-time for collaboration.
- Capture Photos along with their GPS information
- Capture Activity (typed or dictate)
- Related to Schedule Activities
- Run Reports against Captured Data (i.e., how many Consultants onsite on this date or how long was equipment idle during a timespan?)
